Database Design and Development
How much can I save?
A database system can save you a significant amount of time and money. That saved time can be spent on more productive tasks such as generating income, working with clients more, providing improved customer or member services, or identifying further ways to cut costs.
Whichever way you look at it, once you have your database you will have a lot more time on your hands to spend on other things.
Cost Benefit Analysis for Database
Work out how many hours a week you could save if you were able to automate tasks in a database. Tasks may be working with contact details, mail merges, pressing a button and having a report printed in seconds rather than taking you all morning (every week).
Also think about the time the database would save for other people at work. Administration staff may no longer have to work on a report or double-enter data in Excel as it's all in your database at the click of a button.
Now multiply all your and others hours by hourly pay rates. This is your savings! It should be quite significant and is usually easy to justify spending that money on a database development. In your 1st year the cost of the system is usually paid for. The savings can also cover ongoing development and support costs.
Example Cost Benefit Analysis Savings
Take this example where there are two staff each paid $70,000 annually. They implement a database in the first year for $50,000 plus $10,000 ongoing database maintenance every year. Being conservative, one of those staff is moved to another area, or let go or both staffs productivity increases.
In year 2 based on these conservative figures you would almost break even and by year 5 you have saved $160,000.
Example Savings - Small NGO Organisation
A small not-for-profit providing member services and information to members. Activities to manage include member details, invoices, event and workshop bookings, annual conferences and training.
To provide these services manually the following time is currently spent per week by a small team:
12 hours for entering and managing new and existing memberships
8 hours for generating invoices for membership, events and training
6 hours processing training bookings and information for members
10 hours a week emailing members from Outlook
8 hours creating reports for management
4 hours creating board reports
6 hours looking for information in files and documents
6 hours re-entering information from or to the web site
60 hours a week saved x $24/hour = $1,440 saved every week. Based on $50,000 salary.
$1,440 saved a week = $74,880 saved a year. Add to this savings by not having to employ a staff member (or contractors) to manage the annual conference as the database can do it (an additional $40-60,000 a year) - $134,880 saved every year (less the initial cost of the database).
If you would like further information or to meet and discuss how we can help you please contact us.
